Faculty Announcements - Spring 2016

Dear ME Faculty,


Please see below important information for the Spring (dates, policies, general information).  Thank you and have a lovely semester.



The ME Administration and The ME Student Services Office

Important Dates

Academic and Administrative Holiday                             Monday, 2/15/16

Spring Recess                                                              Monday, 3/21/16 - Friday, 3/ 25/16

Academic and Administrative Holiday                             Friday, 3/25/16

Cal Day                                                                        Saturday, 4/16/16

Formal Classes End                                                       Friday, 4/29/16

Reading/Review/Recitation Week                                    Monday, 5/02/16 - Friday, 5/06/16

Last Day of Instruction                                                  Friday, 5/06/16

Final Examinations                                                        Monday, 5/09/16 - Friday, 5/13/16

SPRING SEMESTER ENDS                                          Friday, 5/13/16

COE Commencement                                                    Monday, 5/16/16

Academic and Administrative Holiday                             Monday, 5/30/16


The complete Academic Calendar can be found at http://registrar.berkeley.edu/CalendarDisp.aspx?terms=current.

The Student Calendar can be found at http://registrar.berkeley.edu/current_students/registration_enrollment/stucal.html.

Less Than 7 Day Leave Form

New! Online "Less Than 7 Day Leave" Form


We've created an online form, which you can fill out and submit electronically, for leaves that are 7 calendar days, or less, during the academic-year.  


1. To locate the form, go to http://www.me.berkeley.edu/me-for-faculty and click on the "Faculty Leave" tab located on the left-hand side of the page.


2. Please complete the form 4 business days prior to travel.  


3. Upon completion of the form please click submit at the bottom of the form. A notification will be sent to our Vice Chair of Instruction who will confirm that your course is covered.


4. Then the form will be forwarded to the Department Chair for approval.


5. Once your leave has been approved, you will receive an email confirmation.


If a faculty member's leaves in a given semester will involve missing or rescheduling more than 10% of their classroom teaching, the Dean must approve. Approval will require a clear plan that demonstrates that students are receiving the requisite number of instructional hours, delivered by qualified instructors, with no compromise of the course content or quality. This new process is not part of the APM, but is being required by the Dean as College policy.

Important Reminders - Campus Policies and Guidelines

Dear Campus Community,


We call your attention to important campus policies and guidelines concerning the academic calendar, academic integrity, and accommodations for students in their academic programs. Please convey this information to your students by incorporating the information in your syllabi and reviewing in class.


Additional details, including key dates to keep in mind, are provided on the Center for Teaching & Learning web site with references to the full policies.


If you have additional questions, please contact vcue@berkeley.edu.


Thank you and have a great semester.


Claude M. Steele
Executive Vice Chancellor and Provost


Benjamin Hermalin 
2015-16 Chair, Berkeley Division of the Academic Senate

ME Copier Room Reminders

2nd floor
Room 2120
Open to Faculty and Staff during normal office hours.

6th floor
Room 6174 (next to FANUC)
Open to Faculty, Staff and Students (room stays open)

Copy room in corner that is card-key accessible
Open to Faculty & Staff ONLY
It is very important that we not allow students in this copy room.  The secured room provides faculty & staff the confidence to print out sensitive material.

Departmental Policy: Sabbatical Leaves/Special Leave Requests

If you envision any sort of semester or year-long leave during the coming year, please contact Debra Chin (Academic Personnel). Sabbatical leave credits must be verified in advance.  The sabbatical/leave requests must be submitted one year in advance, no later than October 1st. of the academic year prior to the sabbatical/leave (no exceptions), in order to meet tight deadlines for course scheduling and temporary academic staffing budget decisions (TAS).


Please submit your Sabbatical/Leave requests in writing to the Department Chair via Vicky Garcia (Department Manager).  Your plan should include the purpose of the sabbatical/leave; your address if you plan to spend time away from Berkeley; if you are a Principal Investigator and need a substitute, i.e, (co-P.I.), the name of the substitute (co-P.I.).  If you will be receiving other income, state the amount and source, please remember you are not allowed to receive more than 100% of your academic salary.


The Department Chair and Vice Chair of Instruction will review all leave requests in November.  Approval is based on courses, academic staffing and other considerations.  Once approved please discuss your request with the Vice Chair of Instruction on how your graduate student advising will be covered.

Upon return from sabbatical leave, please submit a sabbatical leave report within 90 days. For details regarding this report's contents, please see Debra Chin.

Door Cards with Office Hour/Class Information

Door card requests should be directed to Irma Paz-Viray at ipv@berkeley.edu.

New Course Submissions/Course Revisions For Fall 2016

If you wish to create a new course or revise an existing one, all materials are due to Shareena Samson no later than Monday, February 29th.


The following materials are required for new courses and revisions:

1.  A new course syllabus

2.  A sample weekly schedule for the course

3.  If the course will have a final project in lieu of a final, then a sample description of such project.

4.  If the course is a roomshare between an undergraduate and graduate course, a short explanation of how the student's work will differ depending on their status.


Please contact Shareena as soon as possible so she can provide you the appropriate materials and templates.

BCourse Support

BCourse Support can be found by contacting ETS.  You can find their information at https://www.ets.berkeley.edu/about/contact-us.

Departmental Exam Policies

All course instructors are required by campus to follow the exam guidelines at http://registrar.berkeley.edu/Default.aspx?PageID=finals.html


In addition, the department would like to remind instructors that every exam (excluding take home exams), no matter what the situation, should be proctored by qualified personnel such as the instructor him/herself, a course GSI, or an academic colleague. It is our policy that ME Staff should not serve as proctors.


It is also our policy that each student be given a proper space to take the exam. This space should provide a reasonable level of quiet, privacy and comfort for the student. In the case of disability accommodations, the space must also meet the criteria listed in the student’s Letter of Accommodation (listed in the Faculty/Proxy Portal (https://dssonline.berkeley.edu/scarab/faculty/). Classrooms and conference rooms are ideal spaces.


Please keep in mind that inequity in requirements between possible exam spaces, environments, and proctors could pose pedagogical issues that may certainly lead to grade grievances.


FERPA/Student Privacy Guidelines

A quick guide to FERPA guidelines can be found at https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0ahUKEwich_uGnNzKAhUS4WMKHUYGByEQFggcMAA&url=http%3A%2F%2Fregistrar.berkeley.edu%2FDisplayMedia.aspx%3FID%3DFERPAFaculty.pdf&usg=AFQjCNFGcBdSu6B4dTbH1_l6bHEtoOeN0g&sig2=8pYpRGNC-1I7vwIZL6A-qA&bvm=bv.113370389,d.cGc&cad=rja.


Please be reminded that identifiable exams and papers are considered confidential student records and therefore should not be left in a public area without first obtaining written authorization from each student (this is called the "Buckley Waiver").  Shareena is happy to provide advice on how to obtain this waiver from your students if needed.   

Final Exam Guidelines
Grading Policies/Repetition of Courses/Removal of Incomplete (I) Grades

Grading Policies/Repetition of Courses/Removal of Incomplete (I) Grades Information regarding campus grade and credit code definitions can be found at



Information regarding the repetition of grades can be found at



Information about the removal of incomplete grades can be found at


Reporting Academic Misconduct

If you wish to report a student for Academic Misconduct, the proper form can be found at http://sa.berkeley.edu/conduct/reporting/academic.

Student Disability Accommodation

Faculty responsibilities in regard to students with disabilities can be found here: http://dsp.berkeley.edu/faculty.

The Gold Folder/Helping Students In Distress

The Office of the Dean of Students in collaboration with the Tang Center's Counseling and Psychological Services (CPS) distributed campus-wide the Gold Folder Faculty/Staff Reference to Assist Students in Distress and facilitated in-person trainings. The Gold Folder is designed as a quick reference guide to help faculty and staff identify signs of an emotionally distressed student and access appropriate resources to help themselves, the student, and the campus community.


A web version of The Gold Folder can be found at http://uhs.berkeley.edu/goldfolder/.