Copy-Editing Tips
Here are some common mistakes I see in student
papers (not including the common mistakes covered in The Elements of
Style):
- Incorrect punctuation of et al.
(it is short for et alia, which is Latin for "and others," so
there is a period after "al." but
not after "et").
- In U.S. usage, commas and periods always go before closing quotation
marks. (Note that this is different from British English punctuation,
and probably most other languages.)
- Single quotes should only be used to quote something within double
quotes, e.g. "Bob said, `Me too!' " (Again, this is U.S. usage.) If you
want to draw attention to or define a non-standard word usage, double quotes
should be used:
So-called American "cheese" is a processed food that contains
only a minimal amount of actual cheese.
- Citations at the end of a sentence should be place before the
period [McMains, 2005].
- Incorrectly using "which" instead of "that" as the relative pronoun
for a restrictive clause. Here is a summary of the correct usage adapted
partly from "Side by Side Spanish and English Grammar" by Farrell and Farrell:
Relative pronouns begin relative clauses. If the relative
clause is a "restrictive clause" defining the noun that precedes it, the
clause is not set off by commas and "that" is used: "The one that you want
is over there" (in this example, "that you want" is the relative clause).
Restrictive clauses are essential definitions; often if you were to omit
the relative clause the sentence would make no sense. Sometimes you
can cross out a restrictive clause and still end up with a reasonable sounding
sentence (as for "The book that you want is over there"), but the meaning
is not clear without the definition provided by the restrictive clause.
A non-restrictive relative clause, on the other hand, is not
essential to the meaning of the sentence. It gives additional information,
but the meaning of the rest of the sentence wouldn't change if it were to
be omitted. It is typically set off from the rest of the sentence by commas:
"My favorite book, which I re-read regularly, is Strunk's `Elements of Style.'"
If you can put the relative clause in parentheses without changing the basic
meaning of the sentence, it is a non-restrictive clause. Non-restrictive
clauses begin with "which" (when they refer to things, that is -- if the
relative clause refers to people, there are different relative pronouns to
worry about, but I won't get into that). Note that a comma should
precede the use of "which."
Personally I think that when to use which is the most subtle
rule of English grammar, and as such I may not always catch a misused "which" when I check
your papers. But for readers who have internalized the rule, misuse diminishes
the clarity of your writing. So if you haven't internalized the rule,
make a special effort to consciously double-check that every "which" in your
paper is really introducing a non-essential description, not an essential
definition.
- The word Boolean should always be capitalized (in honor of George Boole).
Dave Patterson also has great advice on not spelling out numbers less
than ten if the reader will be doing arithmetic with them, as well as other useful tips on his page on common errors in grad student
writing.