Faculty Announcements - Spring 2015

Dear All,

 

Below, you'll see a list of consolidated and pertinent information from our office for this Spring. We trust that you will find this list useful and convenient.

 

Regards, The Vice-Chairs and the ME Staff

IMPORTANT DATES
Thurs., 8/28/14 Instruction Begins
Mon. 2/16/15 Administrative Holiday
Mon. 3/9/15 New Course Submissions Due/Current Course Revisions Due
Wed. 4/1/15 Ugrad Drop-In Advising
Fri. 4/3/15 - Thurs. 4/9/15 Ugrad TeleBears Advising Week
Sat. 4/18/15 Cal Day
Mon. 5/4/15 - Fri. 5/8/15 RRR Week
Fri. 5/8/15 Last Day of Instruction
Mon 5/11/15 - Fri 5/15/15 Finals
Fri. 5/15/15 Academic Progress Reports due for Doctoral Candidates
Mon. 5/18/15 Commencement

 

The complete Academic Calendar can be found at http://registrar.berkeley.edu/CalendarDisp.aspx?terms=current.

 

The Student Calendar can be found at http://registrar.berkeley.edu/stucal.html.

NEW COURSE SUBMISSIONS/COURSE REVISIONS Due: Monday, 3/9/15

If you wish to create a new course or revise an existing one for Fall 2015, all materials are due to Shareena Samson no later than Monday, March 9th.

 

The following materials are required for new courses and revisions:

 

  1. A new course syllabus
  2. A sample weekly schedule for the course
  3. If the course will have a final project in lieu of a final, then a sample description of such project
  4. If the course is a roomshare between an undergraduate and graduate course, a short explanation of how the student's work will differ depending on their status.

 

Please contact Shareena as soon as possible so she can provide you the appropriate materials and templates.

POLICY CHANGE: COURSE CHANGES FOR CLASSES USING CAD LABS OR THE STUDENT ACCESS MACHINE SHOP

If you wish to change a course in terms of Cad Lab or Student Shop use (this includes request to use the labs if the course currently does not), you must submit, in addition to the materials above, a detailed description of the change, at least a semester in advance of the time you wish to implement the change. This is to ensure that our new course committee agrees to the update(s) and our staff are both aware and are able to handle the changes proposed.

 

Please contact Shareena as soon as possible so she can provide you the appropriate materials and templates.

ACADEMIC PROGRESS REPORT DUE: Friday, May 15th

The Academic Progress Report, to be completed on an annual basis, is designed to assist doctoral students and their dissertation chair to stay on track with advising and other supportive activities to help facilitate the completion of doctoral work in a timely manner.

 

The Graduate Council of the Academic Senate requires an Academic Progress Report to be completed each year for all doctoral students after they advance to candidacy until they complete their program.

 

The department requires this yearly report of all research advisers of students advanced to doctoral candidacy. This year, research advisers must complete this no later than Friday, May 16, 2015, though it can be completed any time prior to that date, during the Fall 2014 and Spring 2015 semesters. Advisers can complete this form through the following website:  https://gradlink.berkeley.edu/GLOW/. Please contact Yawo Dagbevi Akpawu with any questions you may have.

TEMPORARY LEAVE OF ABSENCE FORM

The Faculty Leave of Absence Form can be located here

 

Please note that Leave Forms should be submitted to the Student Services Office (Shareena) at least 3 days in advance of your leave.

DEPARTMENTAL POLICY: SABBATICAL LEAVES/SPECIAL LEAVE REQUESTS

These should be requested one-year in advance (no exceptions).

 

If you envision any sort of semester or year-long leave during the coming year, please submit your Sabbatical/Leave requests in writing by January 15th, addressed to the Department Chair and submit to Vicky Garcia (Department Manager). This must happen before you discuss your plan with the Vice Chair of Instruction, or indicate Sabbaticals on Teaching Plans.

 

The Department Chair and Vice Chair of Instruction will review all leave requests in late January. Approval is based on courses, academic staffing and other considerations, i.e. budget. Once approved by the Chair, please discuss your request with the Vice Chair of Instruction on how your graduate student advising will be covered.

DEPARTMENTAL EXAM POLICIES

All course instructors are required by campus to follow the exam guidelines here.

 

In addition, the department would like to remind instructors that every exam (excluding take home exams), no matter what the situation, should be proctored by qualified personnel such as the instructor him/herself, a course GSI, or an academic colleague. It is our policy that ME Staff should not serve as proctors. 

 

It is also our policy that each student be given a proper space to take the exam. This space should provide a reasonable level of quiet, privacy and comfort for the student. In the case of disability accommodations, the space must also meet the criteria listed in the student’s Letter of Accommodation (listed in the Faculty/Proxy Portal. Classrooms and conference rooms are ideal spaces. 

 

Please keep in mind that inequity in requirements between possible exam spaces, environments, and proctors could pose pedagogical issues that may certainly lead to grade grievances.

READING, REVIEW, AND RECITATION (RRR) WEEK AND FINAL EXAM POLICIES

The campus has posted new RRR Week Guidelines.

 

Final Exam Guidelines are posted here.

GRADING POLICIES/REPETITION OF COURSES/REMOVAL OF INCOMPLETE (I) GRADES

Information regarding campus grade and credit code definitions can be found at here.

 

Information regarding the repetition of grades can be found at here.

 

Information about the removal of incomplete grades can be found here.

END OF SEMESTER COURSE SHOWCASES - REQUESTING SPACE

If your course planning to have a showcase near the end of the semester, please make sure that your building/room requests have gone through the proper channels at least a month in advance of your event. Please inquire with all of the following parties: Dan Essley (dessley@nuc.berkeley.edu), Vicky Garcia (vgarcia@berkeley.edu ), Isabel Blanco (miblanco@berkeley.edu ) and Shareena Samson (shareena@me.berkeley.edu ).

EE 16A IS REPLACING EE 40 IN THE ME CORE CURRICULUM

The 4 unit course, EE 16A, is replacing EE 40 in our core course curriculum starting Fall 2015. If you have questions about this, you can contact Shareena or Prof. Chen.

REPORTING ACADEMIC MISCONDUCT

If you wish to report a student for Academic Misconduct, the proper form can be found here.

STUDENT DISABILITY ACCOMMODATION

Faculty responsibilities in regard to students with disabilities can be found here.

 

Additionally, an FAQ for instructors can be found here.

THE GOLD FOLDER/HELPING STUDENTS IN DISTRESS

The Office of the Dean of Students in collaboration with the Tang Center's Counseling and Psychological Services (CPS) distributed campus-wide the Gold Folder Faculty/Staff Reference to Assist Students in Distress and facilitated in-person trainings. The Gold Folder is designed as a quick reference guide to help faculty and staff identify signs of an emotionally distressed student and access appropriate resources to help themselves, the student, and the campus community. 

 

A web version of The Gold Folder can be found here.